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Experience level:
1-3 years
Education level:
Secondary
Languages:
Russian: Native
Looking for a role as an Administrator, Moderator, or Assistant. As an organized and punctual specialist, I am diligent and detail-oriented. I possess a quick learning ability and can easily adapt to new challenges.
1. Document Management and Workflow
1.1. Document Reception and Registration:
Handling incoming correspondence (physical mail, email, courier deliveries).
Registering documents in tracking systems (logs, electronic databases).
1.2. Document Processing:
Distributing documents for execution (assigning to responsible persons/departments).
Monitoing deadlines for task completion.
Drafting documents upon management’s request (letters, reports, certificates).
Creating documents from templates.
1.3. Document Dispatch:
Organizing outgoing correspondence (mail).
Controlling the document signing process prior to dispatch.
1.4. Record Keeping and Archiving:
Systematizing paper and electronic documents.
Preparing documents for archiving: file assembly, numbering, creating inventories.
Maintaining an archive (ensuring preservation, retrieving documents upon request).
1.5. Electronic Document Management (EDM):
Scanning and uploading documents into the system.
Managing access to electronic archives.
1.6. Information Provision:
Providing information and extracts from documents per employee requests.
2. HR Administration
Preparing HR documents (orders, employment contracts, personal files).
Organizing the onboarding of new employees (paperwork, orientation).
Maintaining timesheets and tracking working hours.
Liaising with the HR and Accounting departments.
3. Administrative and Office Management Tasks
3.1. General Office Management:
Monitoring office condition and managing equipment inventory.
Organizing workspace setup (configuring workstations).
Purchasing stationery and consumables.
3.2. Financial Reporting:
Handling cash (accepting/returning payments: cash, card, electronic payments).
Controlling office expenses and coordinating budgets.
3.3. Organizational Support:
Preparing and organizing meetings (offline/online).
Assisting in event organization.
4. Interaction and Communication
Receiving visitors and managing incoming requests.
Coordinating between departments (collecting and providing information).
Executing management assignments.
5. Technical Skills
Proficiency with office equipment (printers, scanners).
Software: MS Office Suite, Electronic Document Management (EDM) systems.
Knowledge of regulatory framework for office management.
Learnability, Responsibility, Office Operations Management , Organizational Skills, Procurement of Goods and Services, Communication Skills, Advanced PC User, Business Correspondence, Executive Administrative Support, Document Management, Multitasking, Time Management.