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Experience level:
3-5 years
Education level:
Master
Languages:
Russian: Native
English: B2
Serbian: C1
Seeking a position focused on task coordination, project support, or administrative assistance for an executive or team. Strong in process organization, documentation management, information structuring, and adapting to new domains. Quick to grasp workflows, bring structure, and build reliable working relationships.
Projects and responsibilities in this role
Recruitment of 100+ workers for seasonal employment in Serbia
In cooperation with the Ministry of Employment and Poverty Reduction of the Republic of Uzbekistan. I represented the Serbian side of the company and coordinated communication with the company’s office in Tashkent, the Ministry, and the candidates.
The task was to organize and conduct a series of online presentations across regions of Uzbekistan, collect and verify candidate data, compile accurate lists, and prepare documentation required for visa applications — all under strict deadlines, with no existing structure, and with highly disorganized information flows.
Tasks and responsibilities:
– took full responsibility for communication in Russian between all parties involved
conducted and coordinated online presentations organized by the Ministry and established an effective feedback channel
– oversaw a four-person team in Uzbekistan, including task distribution and support during presentations
– manually consolidated candidate lists provided by the Ministry, identifying individuals based on incomplete or inconsistent data
– launched and managed the process of collecting and verifying documents from 100+ candidates, many of whom lacked basic email communication skills
– created and regularly updated Excel tracking sheets for each stage: from candidate registration to transferring complete documentation to the visa department
– initiated additional presentations when candidate numbers were insufficient
Result:
Within 3 weeks, the pool of 100+ candidates was fully staffed. Visa documentation was collected and handed over to the visa department without delays. An initially chaotic workflow was transformed into a manageable, structured pipeline through organized spreadsheets and consistent communication.
Permanent employment of foreign workers in Serbia
Tasks and responsibilities:
– business communication with company clients and partners
– full-cycle organization of candidate selection for assigned vacancies
collecting documents and submitting applications for visa approvals and unified permits for residence and work in the Republic of Serbia (via the Welcome to Serbia portal), as well as communication with related government institutions
– creating and regularly updating a database of registered candidates
maintaining supporting documentation, procedures, and financial records
Systematization and automation of financial documentation in Excel
The company was in the process of developing its financial document workflow: templates were inconsistent, and issuing invoices required excessive time. On my own initiative, I proposed and implemented a solution to standardize and automate work with pro forma invoices and invoices.
Actions:
– developed and implemented dynamic Excel templates for pro forma invoices with auto-filling and built-in calculations
– created a unified tracking table for all pro forma invoices and invoices (domestic and international)
– ensured visual standardization and consistency across all documents
Results:
– reduced document preparation time by 70–80%
– introduced a transparent financial tracking system that other team members can easily navigate
– improved accuracy and consistency of external financial documentation
Organized from scratch the full cycle of acquisition, transport, and customs clearance of a vintage motorcycle (Dnepr K-650) from Moldova to Serbia. The project covered two countries plus transit through EU states and included legal, logistical, and communication tasks. Although I had no prior experience with similar processes, I quickly studied the regulatory framework, built reliable connections with key stakeholders (seller, notary, transport company, broker, customs, AMSS), and completed the project successfully.
Responsibilities:
– researched the legal framework and procedures for oldtimer legalization in Serbia, with the option of future registration
– drove to Moldova in my own car to complete all required sales and transport documentation
– arranged transportation of the purchased motorcycle, including transit through EU countries
– prepared all documents required for the import and customs clearance of the oldtimer in Serbia
Projects and responsibilities in this role
TELPASC – seasonal work operator in the United Kingdom (United Kingdom, Serbia, Uzbekistan, Kyrgyzstan)
Tasks and responsibilities:
– candidate selection and conducting interviews
– verification and control of required documentation
– full UK seasonal visa support (aimed at minimizing visa refusals)
– ongoing support and coordination throughout the candidates’ entire work period in the UK
monitoring arrivals at designated work locations, arranging transfers when necessary, and ensuring timely departure from the UK at visa expiry
– maintaining an up-to-date candidate and worksite database in Work OS Monday (Monday.com), with daily updates
– conducting in-person interviews in Uzbekistan, organized in cooperation with the Ministry of Employment and Poverty Reduction of the Republic of Uzbekistan
Relocated to Serbia in 2011. Participated in organizing various events for Russian and Serbian companies (NIS Serbia, Tekhnologiya Igr Russia, NTV Russia).
Tasks and responsibilities:
– providing on-site interpretation, including support for creative and technical communication
– arranging access to non-standard locations and negotiating with venue management (restaurants, themed clubs, coordination of a mural creation in Belgrade, historical venues)
– assisting in sourcing props and equipment in accordance with event requirements
– acting as a mediator between Russian and Serbian participants, smoothing cultural and business differences
– helping resolve arising conflicts
JDC is a state-run social center for adults with mental disabilities. I participated in a 9-month project under the European Voluntary Service (EVS) program.
Responsibilities:
– participating in daily activities and programs conducted at the center
– communicating and interacting with the center’s attendees
– assisting in organizing events and educational activities
Project coordination
Analytical thinking and structuring large volumes of data
Working with government institutions and regulatory frameworks
Logistics and document management
Accurate handling of confidential information and financial documentation
Professional correspondence and communication
Building trust-based working relationships
Multitasking, resilience, and conflict-resolution skills
Proficient in Microsoft Office (Word, Excel, Outlook, SharePoint), WordPress, LLM tools (ChatGPT, Gemini), Canva, Figma, CapCut, Notion, Gamma App, EcoOne, NetRačuni (fiscal online cash register), and Work OS Monday (Monday.com)