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– Law firm Gorodissky&Partners
– Executive Assistant
– June, 2019 – August, 2021
– The supervisor is the head of the firm’s administrative department.
– Work with incoming and outgoing correspondence;
– Receiving and distribution of calls;
– Appointment of meetings and accompanying the head (logging);
– Meeting guests;
– Travel support for the manager and his family, employees of the department;
– Preparation of materials for company events: concept creation, information search, layout, writing texts;
– Ensuring the life of the company;
– Working with the documentation of the head and employees of the department;
– Processing reports of department employees on business trips;
– Maintaining timesheets, vacation and sick leave;
– Preparing presentations for management for company-wide events;
– Preparing speeches for speeches and interviews;
– Coordinating and preparing for shoots;
– Developing the concept and strategy of brand positioning and development in the Internet;
– Promotion of the firm’s legal-tech products
– Brian Cave Leighton Paisner (BCLP Russia)
– Executive Assistant
– September, 2021 – April, 2022
– Supervisor – Head of Marketing Department, was a member of the Board of Directors of the Moscow branch of the company.
– Searching for contractors and suppliers to fulfill the company’s business tasks and supervising their work;
– search for and implementation of automated technologies to optimize internal business processes (CRM-systems, EDI systems, etc.);
– search for partners and sponsors to popularize the company’s services/goods, work with them;
– accompanying the manager at business meetings, negotiations and business trips;
– searching and working with information, creating business presentations;
– supervising teams, control over executive discipline of divisions and departments;
– creating content for websites, maintaining social networks;
– project management
– organizing external and internal events of the company
– organization of training and professional development of employees
– Business Fairway
– Executive Assistant to President
– May, 2022 – January, 2023
– The leader is the first person in the company, a U.S. resident (resides in Maryland), an academic, researcher, and university social science professor.
Tasks were divided into personal (20%) and business (80%).
Personal tasks:
– Supporting the executive’s family on any issues (from finding domestic staff to passports, visas, paperwork);
– searching for real estate and cars to buy, liaising with realtors and sellers in the US;
– searching for family vacations, booking hotels, transfers, gathering up-to-date information on prices;
– purchasing passes to fitness, hobby clubs, camps, ….;
– filling out tax documents, filing tax returns (thanks to a deep study of tax laws and persistence was able to save the manager from a $500,000 fine).
All communication was in English with federal and local agencies.
Business tasks:
– Communicating with the university regarding the executive’s schedule;
– finding respondents for studies;
– writing research descriptions, analyzing and publishing results;
– finding research partners among top US companies (Google, Microsoft, Apple, …), universities and academics;
– reviewing supervisor’s student assignments;
– writing courses for the university on the research direction of the supervisor;
– searching for thematic conferences and seminars for participation of the supervisor and presentation of research, registration for them and preparation of materials for presentations;
– submitting research materials for publication in scientific journals;
– financial reporting of income and expenses related to research and educational activities (in-depth study of U.S. and state-specific tax laws was assumed).
– Rusugolholding, LLC
– Executive Assistant to CEO
– February, 2023 – August, 2023
– Head — Top manager and president of a company that is part of the largest diversified holding company in Russia.
– Planning of the executive’s day (maintaining and coordinating the calendar of meetings, events and personal time): meetings with government officials, deputies, ministers, heads of major Russian companies, diplomats of friendly countries, ambassadors, representatives of partner companies.
– Travel support (air tickets, hotels, transfers, visas, passports,…): booking tickets and hotels with the support of a partner service, submitting documents for visa processing with the help of embassy staff on an accelerated program.
– Organization of meetings, meetings, interviews (online and offline): depending on the location of meetings – booking of premises, hiring of security guards, cars, preparation of presentations and reports, protocol (preparation of final minutes with assistants of other parties), communication with assistants regarding the subject of the meeting.
– Supervising the execution of business tasks: supervising the process of building a new office, liaising with contractors; organizing the arrival and meeting of foreign delegations; supervising the process of purchasing corporate cars and further paperwork; supervising the execution of tasks assigned to related departments.
– Business correspondence with partners, organizations, bodies: the majority of partners are civil servants (including foreign ones) or large businessmen and entrepreneurs (top managers, first persons of companies).
– Searching for information, collecting and reporting on it (both business and personal): make a report on the state of the coal and metal market; find out about the liquidity of the market of certain common goods; find factories and enterprises in other cities and countries for purchase; work with confidential information (most of the time).
– Maintaining electronic document flow (although mostly all document flow was on paper for certain reasons);
– Informational support to the head of the company as well as the holding company president and shareholders on any issues;
– Accompanying the head of the company at business meetings, negotiations and business trips;
– Creating business presentations;
– Supervising teams, control over executive discipline of divisions and departments.
– Gotbit Hedge Fund
– Executive Assistant to Founder & CEO
– September, 2023 – present days
– – Working with the manager’s calendar: scheduling, tracking and scheduling appointments and calls, calendar event reminders.
– Interaction with department heads: resolving disputes, delegating and setting tasks on behalf of the manager, working together on tasks when necessary, assisting in solving questions and tasks of department heads.
– Full travel support: processing visas, passports, purchasing tickets, creating itineraries for flights or ground travel, booking hotels, transfers, entertainment, etc.
– Finding and engaging contractors for a variety of tasks.
– Supervise the completion of delegated tasks.
– Assist in optimizing the processes of interaction between senior management and employees, processing tasks.
– A large number of various unpredictable tasks and requests related to both personal life and business processes.
Effective at resolving issues, resolving conflicts without escalating to upper management, Canva design skills, creative design/content/copywriting abilities, organizational skills, leadership skills, time boxing, diplomacy and tact, foresight
– Moscow International Academy former Moscow Institute of Linguistics
– Linguistics and Intercultural Communications
– Translation and Translation Studies
– 2017
– Quick to grasp information and retrain myself
– Tactful, polite. I know how to find an approach to people, explain the material clearly (teaching)
– I am able to find arguments to support any opinion, cleverly use the Internet, I can keep my mouth shut.
– I am good at social networks – I can find anything and anyone.
– I have successful experience in maintaining bilingual accounts (language pair – Russian, English).
– Good at hand-drawing
– I am an active volunteer
Personal generator of various ideas.
As for the working side, I have high efficiency and stress resistance; I can do several things at the same time, while knowing how to prioritize; I can concentrate well; I can work with large amounts of information and isolate the important things; I have presentation and organizational skills; I selflessly give myself to interesting and promising projects and ideas.
